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There’s a lot that goes into planning an outdoor wedding. You have to choose the correct venue, hire the right people, think about your guests, and plan for unwanted weather all while still having fun. Our team at Ann’s Party Rentals is happy to help you plan your special day by offering these five tips to make your wedding day memorable.
Tip 1: Choose Your Outdoor Wedding Venue
Congratulations on choosing to have an outside wedding! Since nature is your oyster when planning for outside festivities, you’ll have ample spaces to choose from.
Outdoor beach and resort venues offer the luxury of having your toes in the sand and a pleasant gust of salt air in your hair. If you and your fiancé are fans of the outdoors, botanical gardens, vineyards, local and national parks are great choices. Other venues like barns and farms are great for couples looking to add a rustic feel to their special day.
Last but not least, one of the most convenient and intimate wedding gatherings can happen in the backyard of your very own home. Backyard weddings come with several perks, one of them being the ability to wake up in your own home and have the party come to you!
No matter what venue you choose for your ceremony and reception, you want to be mindful of local rules and regulations. While many beaches, parks, and vineyards are equipped to celebrate your special day, some aren’t. Do your research by checking out their websites or reaching out to local resources to ensure the space is event-friendly. Once you have confirmation, make sure the space aligns with the number of guests you’re planning to invite and the overall aesthetic you’re looking to bring to your special day.
Planning a backyard wedding requires you to check similar factors, but you’ll need to talk to city officials to find out if building permits are needed and maximum occupancy. You also want to contact your neighbors to politely alert them of your plans in addition to contacting your homeowner’s insurance to see what is and is not covered.
Step 2: Hire a Party Rental Company
Now that you have chosen your venue, start to think about ordering, booking, and renting the necessities. Depending on where your venue is hosted a lot may be provided. However, if you’re hosting your backyard wedding or the venue you’ve chosen doesn’t provide necessities, you’ll need help from a party rental company.
Most companies are a one-stop-shop providing you with tents, furniture options, catering options, and party planning. They’ll be able to work with your wedding planner to provide you and your guests with the right menu, atmosphere, and entertainment to make your special day extraordinary.
Step 3: Keep Your Guests Top of Mind
You’ve chosen your venue and hired a party rental company to help make your day spectacular, now it’s time to think about your guests in the outdoor space.
Three big factors for keeping guests comfortable are climate, restrooms, and menu options. The first step in thinking about your guests is to consider the time of year and climate you’ll be experiencing outside. If your wedding is hosted in a warmer area like a beach, extra flip-flops as wedding favors are a nice touch. You also want to make sure you have areas where guests can cool off and be out of the sun.
If your wedding is during colder months, ensure that your tent is heated so guests can stay warm and enjoy the reception. Ordering and providing extra blankets will help keep them comfortable throughout the day.
Now that temperature has been covered, you’ll want to think about making sure you have enough restrooms to accommodate the number of people you’ll be hosting. You can opt for traditional porta-potties, but there are several upscale bathroom options like portable restroom trailers that can provide the same comfort as a regular restroom plus amenities.
Last but certainly not least are menu options. If you’re opting for a buffet or single plate servings, make sure you include gluten-free, vegetarian, kid-friendly, and vegan options for guests.
Step 4: Plan for Bad Weather
One of the last tips for planning your outdoor wedding is to prepare for bad or inclement weather. Ordering tents and outdoor accessories that can accommodate these conditions is one of the best ways to prepare.
There are different types of tents to support your outside venue. If your venue is in a warmer climate where there may be some precipitation, canopy tents provide the right amount of weight and shade for the sun or a light shower.
Frame tents are more durable and usually larger, offering a sturdier structure than canopies. They are best used at events where there may be high winds and precipitation and can be set up on a variety of different surfaces like asphalt, grass, decks, and concrete.
If you plan to experience cooler weather, heated tents can provide the warmth needed for everyone to stay comfortable.
Step 5: Have Fun! Let Ann’s Party Rentals Help You with Your Outdoor Wedding!
Our team at Ann’s Party Rentals has been helping people in Staten Island and New Jersey plan their outdoor events for over 35 years. As an experienced party rental company, we know all the ins and outs to get you situated for your big day. If you’re looking for wedding tents, tables, or professional chefs to cater your next outdoor wedding, contact our team today for more information! We’ve got you covered.